Volunteer Centre Fenland - holds information on all registered members of the public wishing to take part in voluntary activity for the reasons listed below. Information is supplied by students and staff filling in a Volunteer Bureau Registration form.
The collection of this information enables Volunteer Centre Fenland staff to assist potential volunteers in their search for volunteering opportunities by:
monitoring the volunteering interests of registered volunteers and ensuring that suitable opportunities are promoted through Volunteer Centre Fenland to reflect these needs;
monitoring registered volunteers usage according to different volunteering groups;
assessing the most effective methods of promoting volunteering to register volunteers;
contacting registered volunteers about the availability of suitable opportunities.
All information provided will be treated as confidential, and will not be given directly or indirectly to any other person(s) or organisation(s) except Volunteer Centre Fenland staff who are involved in the Volunteer Centre Fenland project and relevant community projects for the sole purpose of assessing the suitability of volunteers.
Any further disclosure of information will not take place without the individual's consent to do so.
Information will be held both manually and electronically in secure files accessible only by Volunteer Centre Fenland staff. In addition to this policy, information related to CRB Disclosures will be handled by the Organisation, and will not be passed to any other person or organisation.
All information will be kept on file until the registered volunteer notifies Volunteer Centre Fenland that they wish to leave the organisation or in accordance with the funding body's requirements, which ever is shorter.
Once details are to be removed they will be deleted from all electronic files, and paper files relating to them will be shredded.
Volunteer Centre Fenland also holds information on external organisations wishing to use our services. This information enables Volunteer Centre Fenland to assist in their recruitment of volunteers by:
Advertising suitable voluntary opportunities to registered volunteers.
Facilitating links between Volunteer Centre Fenland and the organisation.
Information will be passed to potential volunteers as directed by the organisation. Any confidential information notified to Volunteer Centre Fenland will be treated as such.
Information will be held both manually and electronically in secure files accessible only by Volunteer Centre Fenland staff.
All details will be removed and deleted upon the request of the organisation. Once details are to be removed they will be deleted from all electronic files, and paper files relating to them will be shredded.
If you require any information on details held about you please contact either in writing or by email:
Data Information Controller
Volunteer Centre Fenland
Rosmini Centre Wisbech, 69A Queens Road, Wisbech, Cambs, PE13 2PH or fenlandvb@btconnect.com